The easy way to collect Chromebooks at the end of the year that saves weeks of work over the summer

End of year is always a scramble to get everything done in time, and collecting Chromebooks usually happens at the last moment. A few best practices can save lots of headache this summer:

1. Automate best practices with software

Best practices are only as good as their implementation, and with the chaos of the end of the school year, it's easy for normal steps to fall by the wayside. Especially if your technology team relies on non-technology staff to help with Chromebook device collection (and you should! see tip #3 below!), the steps you need to take to receive, assess, inventory, wipe, and recondition your devices can easily turn into "we'll figure it out over the summer."

Software can help you turn best intentions into reality. Tools like Instinctive Chromebook Check In help automate the process of unassigning devices in your inventory system, filing repair tickets for devices that need attention, moving devices to different OUs in Google Admin, and wiping local data to get them ready to re-deploy in the Fall.

Using software doesn't mean everything needs to be digital. Instinctive will let you print a paper receipt with a QR code and damage report for each device you check in, so you can stick it on the device and quickly come back to it at a later time.

2. Leverage the collection process to get an initial damage report

Reconditioning devices over the summer can be time-consuming and costly, so it's important to hone in quickly on which devices truly need attention. During the collection process it's easy to get a “first look,” which can at least tell you:

1. Does the device boot?
2. Is the screen fully intact?
3. Are the keyboard and touchpad complete?

Filing this report in a software system makes it easy to look up later and helps prioritize which issues to address first. You may need to do a deeper inspection of some devices, but limiting that to 10% or 20% of all devices is a huge time savings.

3. Empower non-technology staff to help with the process

Typically the technology team at schools handles everything related to student devices, but one exception should be your collection process. Device collection is time-consuming but easy to parallelize with more helping hands. Using a tool like Instinctive Chromebook Check In, you can have non-technology staff click one button to automatically unassign the device, move it to another OU, and wipe its data, all without the staff member ever needing to learn or have access to sensitive systems like Google Admin.

Schedule with us today for a quick demo and free trial of Instinctive Chromebook Check In